Prince2 header
products page

PRINCE2 2009 - Controlling a stage part 9

Activities

Report highlights

The Project Manager must provide the Project Board with summary information about the status of the stage and project and distribute other information to stakeholders at a frequency documented in the Communication Management Strategy (as defined by the Project Board).

For more details on progress controls, see the section covering ‘Progress’.

Diagram 1 shows the inputs to, and outputs from, this activity.

controlling a stage highlights diagram 1 smallcontrolling a stage highlights diagram 1

Diagram 1

PRINCE2® recommends the following actions:

  • Assemble the information from the Checkpoint Reports, Risk Register, Issue Register, Quality Register, Lessons Log, Product Status Account and any significant revisions to the Stage Plan for the current reporting period (the information is gained from the review of the stage status – see the section covering ‘Review the stage status’)
  • Assemble a list of corrective actions (as noted in the Daily Log and/or recorded in the Issue Register) undertaken during the reporting period. This will, for example, assure the Project Board that the Project Manager is acting within the agreed tolerances (the information is gained from taking corrective action - see the section covering ‘Take corrective action’)
  • Review the Highlight Report for the previous reporting period
  • Produce the Highlight Report for the current reporting period
  • Distribute the Highlight Report to the Project Board and any other recipients identified in the Communication Management Strategy

Diagram 2 shows the responsibilities for this activity.

controlling a stage highlights diagram 2 smallcontrolling a stage highlights diagram 2

Diagram 2

Additional information concerning the role of the Project Board is described in Directing a Project and in Directing Projects with PRINCE2.

The purpose of the Directing a Project process is to enable the Project Board to be accountable for the project’s success by making key decisions and exercising overall control while delegating day-to-day management of the project to the Project Manager.
[see Directing a project - Purpose]

The duties of the Project Board are to:

  • Be accountable for the project
  • Provide unified direction
  • Delegate effectively
  • Facilitate cross-functional integration
  • Commit resources
  • Ensure effective decision making
  • Support the Project Manager
  • Ensure effective communication

[see Directing Projects with PRINCE2 - Project Board duties and behaviours]

PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries.

This product contains EVERYTHING in the publications:

Managing Successful Projects with PRINCE2 - 2005 edition
Managing successful Projects with PRINCE2 – 2009 edition
Directing Projects with PRINCE2.
plus:
The Complete Project Management package.

And much more besides - at a fantastic price.